ANNUAL
ORGANIZATION MEETING
BOARD OF TRUSTEES
VILLAGE OF WEST
CARTHAGE
December 3, 2018
The
annual organizational meeting of the Village of West Carthage Board of Trustees
was held December 3, 2018 6:00 p.m., at the West Carthage
Municipal Building. This building is declared non-smoking and
accessible to handicapped persons. Said
meeting required to start a new official year.
The press was informed of the meeting and notice was posted.
Present:
Mayor Scott Burto, Trustee Scott Sullivan,
Trustee James Smith, Trustee Rob
Peluso
Excused: Trustee Mike Bigness
Mayor
Scott Burto opened the meeting at 6:05 p.m.
Mayor
Burto proposed the following appointments to component committees and
departments and on a motion by R. Peluso, seconded by J. Smith, they were
approved:
Scott Burto
Utility Management Board, Health Board, Police
Dept. Liaison, RACOG Exec. Committee
Mike Bigness RACOG Exec. Committee, Utility Management
Board, DPW Liaison
Robert Peluso DPW Liaison, Utility Management Board, Police Dept.
Liaison, Recreation Liaison
James Smith Fire
Department liaison, Buildings and Grounds
Scott Sullivan Deputy Mayor, Recreation
liaison, DPW Liaison, Buildings and grounds
The
following one year appointed positions were recommended by the Mayor and approved
on a motion by R. Peluso, seconded by J. Smith.
CIDC
Representative –Scott Sullivan
Code
Enforcement Officer: Pete Crump, Jr.
Zoning
Enforcement Officer: Dave Pustizzi
Village
Attorney: Lawrence D. Hasseler
Planning
Board Recorder: Kaytlin Ennis
Deputy
Clerk: Kaytlin Ennis
Registrar: Debi Pierce
Deputy
Registrar: Kaytlin Ennis
Ethics
Committee: LeRoy Homan
Deborah Pierce
Steve Anderson
Parking
Control Officer – Timothy Turck
Planning
Board Chairman: Tom Valentine
Planning
Board Member: Tom Valentine (5 yr. term)
Records
Access Officer: Debi Pierce
S.
Sullivan motioned, seconded by R. Peluso, to adopt the 2019 Official Board
Meeting Schedule carried
unanimously. (attachment A)
S.
Sullivan motioned, seconded by R. Peluso,
to adopt the 2019 Official Planning Board Meeting Schedule carried unanimously. (attachment B)
Designation of Official Newspaper Papers Resolution
WHEREAS, the Board of Trustees
for the Village of West Carthage have determined that the “Watertown Daily
Times” shall be designated as the official newspaper.
NOW, THEREFORE BE IT RESOLVED:
Section 1. That the Board of Trustees does hereby
designate the “Watertown Daily Times” as the official newspaper for any/all
legal notice deemed necessary.
Section 2.
That this Resolution shall take effect immediately.
On
a motion by R. Peluso, seconded by J. Smith, the foregoing resolution was duly
adopted by a unanimous vote of the Board.
Designation of Official Depositories Resolution
WHEREAS, the Board of Trustees
for the Village of West Carthage has determined that Village Law 4§412(3)(2) requires the designation of banks or trust
companies for the deposit of Village of West Carthage monies:
NOW THEREFORE, BE IT RESOLVED:
Section
1. That the Board of Trustees does
hereby designate the following institutions as official depositories of all
moneys received by the Village Treasurer, Clerk and Receiver of Taxes: Community Bank, NA,
Section
2. That this resolution shall take
effective immediately upon approval.
On a motion by J. Smith, seconded by S. Sullivan,
the foregoing resolution was duly adopted by a unanimous vote of the Board.
Procurement Policy
S.
Sullivan motioned to adopt the annual Procurement Policy as written, seconded
by J. Smith. Motion carried. (attachment C)
Advanced Approval of Claims
WHEREAS the Board of
Trustees for the Village of West Carthage has determined to authorize payment
in advance of audit, claims for public
utility services, postage, freight and express charges, and
WHEREAS all such claims
shall be presented at the next regular meeting for audit, and
WHEREAS the claimant and
officer incurring or approving the same shall be jointly and severally liable
for any amount disallowed by the Board of Trustees,
NOW THEREFORE BE IT RESOLVED:
Section 1. That the Board of
Trustees of the Village of West Carthage authorizes payment in advance of audit
claims for public utility services, postage, debt, freight & express charges, payroll and charges
for attendance at official meetings, seminars and conferences (as approved
through resolution authorizing Attendance at School and Conferences or
individually approved by Board of Trustees) and all such claims shall be presented at the next regular meeting for
audit and the claimant and officer incurring or approving the same shall be
jointly and severally liable for any amount disallowed by the Board of
Trustees.
Section 2. That this resolution
shall take effect immediately upon approval.
On a motion by S. Sullivan and
seconded by R. Peluso the resolution for advance approval of claims was duly
adopted as written. Carried unanimously.
Mileage Allowance Resolution
WHEREAS the Board of Trustees for the Village of West
Carthage has determined to pay a fixed rate for mileage as reimbursement to
officers and employees of the Village of West Carthage who use their personal
automobiles while performing their official duties on behalf of the Village.
NOW THEREFORE BE IT RESOLVED:
Section 1. That the Board of Trustees shall approve
reimbursement to such officers and employees at the rate allowable by the
Internal Revenue Service at the time the mileage expense is incurred.
Section 2. That this resolution shall take effect
immediately upon approval.
On a motion by J. Smith and
seconded by S. Sullivan, the foregoing
resolution was duly adopted by a unanimous vote of the Board.
Attendance @ School, Conferences and Meetings
Resolution
WHEREAS there is to be held during the coming official year
a.) the New York State Conference of Mayors’ Annual
Meeting and Training School; b.)the New York
State Conference of Mayors’ and Fall Training
School for Fiscal Officers and Municipal Clerks;
c.)New York State Association of City and Village Clerks’ workshops; d.)North
County Association Village Clerk’s and Clerk-Treasurer’s meetings; d.) Jefferson County Highway
Superintendents’ Association Meetings..
WHEREAS it is determined
by the Board of Trustees for the Village of West Carthage that attendance by
certain municipal officials and employees at one or more of these meetings,
conferences, or schools, benefits the municipality;
NOW THEREFORE BE IT RESOLVED:
Section 1. That the following officers and employees are
hereby authorized to attend the schools, conferences and/or meetings as listed
above; Mayor, Trustees, Clerk/Treasurer and Superintendent of Public Works.
Section 2. That this resolution shall take effect
immediately upon approval.
On a motion by S. Sullivan and
seconded by R. Peluso the foregoing resolution was duly adopted by a unanimous
vote of the Board.
Designation of Rules of Procedure for Meetings
WHEREAS, the Board of Trustees
for the Village of West Carthage have determined that operating pursuant to
rules of procedure is in its best interest;
NOW, THEREFORE BE IT RESOLVED:
1. The Public shall be allowed to speak only
during public comment period of the meeting or at such other time as a majority of the Board shall
allow.
2. Speaker must be recognized by Mayor or
the presiding officer.
3.
Speaker must limit remarks to 3 minutes with the Mayor having the ability to
further restrict the time allotted to a
person whose remarks are repetitive, are irrelevant, or are not germane to the matter under consideration
by the Board.
4. All remarks shall be addressed to the Board as
a body and not to any member thereof.
5.
Board members may, with the
permission of the Mayor, interrupt a speaker during their remarks, but only for
the purpose of a clarification or information.
6. Speaker may not yield any remaining time
they may have to another speaker.
7. Speaker shall observe the commonly accepted
rules of courtesy, decorum, dignity and good taste.
8. Interested parties or representative may
address the Board by written communications.
On
a motion by S. Sullivan and seconded by R.
Peluso, the foregoing resolution was duly adopted by a unanimous vote of the
Board.
Special Meetings Resolution
BE IT RESOLVED, a special meeting may be called by the Mayor, or any two Trustees, by
giving all members of the Board of Trustees twenty-four (24) hour notice, and a
Special Meeting may be waived of the twenty-four (24) hours notice, if all five
(5) Board Members consent to such a waiver. That this resolution shall take effect immediately upon approval. The village clerk shall contact each member
of the board by phone, in person or through electronic transmission.
On
a motion by R. Peluso, seconded by S. Sullivan, the foregoing resolution was
duly adopted by a unanimous vote of the Board.
On
a motion by J. Smith, seconded by R. Peluso, the official Village of West Carthage FOIL
Policy (attached) was unanimously approved.
On
a motion by S. Sullivan, seconded by J. Smith, the official Village of West
Carthage investment policy was unanimously approved.
On
a motion by J. Smith, seconded by R. Peluso, the public officials liability
coverage policy was unanimously approved.
No further business was
requested or necessary. A motion was
made by J. Smith, seconded by R. Peluso to adjourn the meeting at 6:05 pm;
carried unanimously.
Respectfully Submitted,
Clerk/Treasurer
